# Privacy Policy

Last Updated On 08/02/2025.

# 1. Introduction

This Privacy Policy outlines how Cortex Development ("we," "our," or "us") collects, uses, discloses, and protects information collected from users ("you" or "your") of the Discord bot, Cortex (the "Bot"). By using the Bot, you agree to the collection and use of information in accordance with this Privacy Policy and the Discord Developer Terms of Service.

# 2. Information We Collect

# 2.1 User Data

User ID: We collect and store your Discord user ID to identify you within the Bot's functionalities.
Server ID: We collect and store server IDs where the Bot is present to manage server-specific configurations.
Message Content: We may temporarily process message content when you issue commands to the Bot in order to fulfill your requests. This content is not stored permanently unless explicitly required for functionality.

# 2.2 Usage Data

Command Usage Logs: We collect anonymous or aggregated usage data (e.g., command usage counts) to improve functionality and troubleshoot issues.
Log Data: In some cases, we may log technical information like IP address, browser type, and operating system if you interact with any web interfaces (e.g., a dashboard), although the Bot itself does not collect IP addresses through Discord.

# 3. How We Use Your Information

We use the information we collect for the following purposes:

To provide, operate, and maintain the Bot’s functionalities.
To improve, personalize, and expand the Bot's features.
To understand and analyze how you use the Bot and improve user experience.
To develop new features, services, and functionality.
To communicate with you directly or through the Discord server regarding updates or Bot-related information.

We do not sell or share your personal data with third parties except in these situations:

Trusted Service Providers: We may share your data with third-party services that help us operate the Bot (e.g., database hosting). These services are bound by strict confidentiality agreements.
Compliance with Law: We may disclose your information if legally required to comply with law enforcement, court orders, or government regulations.
Discord APIs: Some data is shared back to Discord's API (e.g., updating roles, sending messages), as required by Bot functionality.

# 5. Data Retention

We retain user and server data only for as long as it is necessary to operate the Bot effectively. We periodically purge inactive or outdated data and allow users to request deletion of their data.

# 6. Data Security

We implement reasonable technical and organizational measures to safeguard your data against unauthorized access, use, or disclosure. However, no method of transmission or storage is 100% secure, and we cannot guarantee its absolute security.

# 7. Your Rights

You may:

Request to view what data is stored about you.
Request deletion of your data.
Withdraw consent to data collection at any time by removing the Bot from your server or contacting us.

To exercise these rights, contact us at cortexrealm@gmail.com.

# 8. Children's Privacy

The Bot is not intended for individuals under the age of 13. We do not knowingly collect data from anyone under this age. If you believe we have unintentionally collected such data, please contact us for its removal.

# 9. Changes to This Policy

We may revise this Privacy Policy at any time. Updates will be posted publicly, and we recommend reviewing the policy periodically. Continued use of the Bot after changes constitutes acceptance of those changes.

# 10. Contact

If you have questions about this policy or data handling, contact us at:
📧 cortexrealm@gmail.com